Privacy Policy

Privacy Policy

Last Updated: August 27, 2021

This privacy policy is issued by NICHIA CORPORATION and its group companies as shown on the following page of our website (Plants and Sales Office Locations) (hereinafter referred to as “we”, “us”, “our”, or “NICHIA GROUP”). This privacy policy describes how we collect, use, share and otherwise process your personal data. We take your privacy seriously. When we collect and use your personal data for various business purposes, we undertake to comply with applicable data protection laws (including EU General Data Protection Regulation (the “GDPR”)).

1. CATEGORIES OF INFORMATION (what information we collect about you and how do we collect)

We will collect the following categories of your information from you directly and also from other sources such as service providers:

• Contact information, including
  • Name
  • Company Name
  • Country
  • Zip number
  • Address
  • Phone
  • E-Mail Address
  • Section name (/Department name)
  • Position
• Correspondence information, such as information you provide when you contact us with questions, feedback or otherwise.

When you visit our website, we will collect information on your use of our website through cookies automatically. For more details, please see “COOKIES” below.

You are not required to provide your information that we have requested. However, if you choose not to do so, we may not be able to provide you with our products or services or respond to your inquiries.

2. PURPOSE AND LAWFUL BASIS (why and on what lawful ground we use your personal data)

We use your personal data for the following purposes.

• Answering to the web inquiry
• Introducing products through email magazine
• Arranging webinars
• Acquiring usage statistics for the purpose of quality control and improvement of network services such as websites

In accordance with applicable data protection laws, your personal data may be processed if:

• you have given us your consent. For the avoidance of doubt, you will always have the right to withdraw your consent at any time;
• it is necessary for the performance of a contract to which you are a party;
• we pursue our legitimate interests which may reasonably be expected in providing you with our products or services efficiently and effectively (except where such interests are overridden by your data protection rights);
  or
• it is required by law.

3. RETENTION (how long we retain your personal data)

We will retain your personal data as long as we have business relation with you or the company or any other entity you belong to at the time when we collect your personal data. Thereafter we keep them as may be required by applicable laws related to audit or tax issues or until we receive your objection to our retaining your personal data.

4. COOKIES

A cookie is a small text file that the website sends to your device for the purpose of keeping records. It identifies your device, typically your web browser, but it cannot identify you as an individual.
Some cookies are necessary to operate our website (e.g. establishing sessions), while other cookies provide enhanced functionality or gather analytical data to improve performance.
Where legally required, you can choose whether to allow us or third-parties (our analytics, AdTech and social media partners) to set cookies which are not strictly necessary for the functioning of the website via the cookie banner and settings provided on the website.

5. DISCLOSURE (who we share your personal data with)

We may disclose your personal data in so far as may be necessary for the purposes above to the following entities:

• other NICHIA GROUP companies as may be necessary for business purposes (including where we jointly use your contact information for the purposes described above among NICHIA GROUP companies, in which case NICHIA CORPORATION is a responsible entity);
• competent public authorities where we determine that it is necessary to disclose your personal data under applicable laws;
• our service providers including those providing us with data analytics, cloud computing, electronic mail or other application, business travel arrangement, courier, receptionist, conference/event arrangement, etc., subject to data processing contracts and other appropriate data protection measures under applicable data protection laws; and
• others, subject to your consent.

6. INTERNATIONAL TRANSFER

Since NICHIA GROUP companies are located in Japan and other multiple jurisdictions, we may disclose your personal data to other countries outside your country of residence (including countries outside of the European Economic Area, where data protection law with a level of privacy and data protection equivalent to that of GDPR is not in force). In cases where such data transfer happens, we protect your personal data by putting in place appropriate measures (including contractual commitments) to ensure adequate level of data protection.

7. SECURITIES

We use physical, technical and administrative measures to protect your information against loss, theft and unauthorized use, disclosure or modification. Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.

8. YOUR LEGAL RIGHTS

Provided that certain conditions under applicable laws are met, you have the following legal rights:

• Access to your personal data;
• Rectification of your personal data;
• Erasure of your personal data;
• Restriction on or objection to processing your personal data; and
• Receiving your personal data in an electronic format.

You have the right to lodge complaints about our way of processing your personal data with a competent data protection supervisory authority.

9. CHILDREN’S PRIVACY

We do not knowingly collect, use or disclose personal data about anyone under 16 years of age without prior parental consent or by the parent or guardian. If we discover that we have unintentionally collected information from a child under the age of 16, we will make reasonable effort to delete the information from our record.

10. CHANGES TO OUR PRIVACY POLICY

We may update this privacy policy at any time, and places any such updates on our web page.

11. INQUIRY

For further information and inquiry, please contact:

NICHIA CORPORATION
Personal Data Protection team
via this inquiry form.

Appendix. FOR OUR VISITORS FROM THE STATE OF CALIFORNIA

This appendix of our privacy policy explains how we collect, use, share, and protect personally identifiable information of California residents and any information related to it ("personal information").

1. PERSONAL INFORMATION COLLECTED, DISCLOSED, OR SOLD

The categories of personal information we collected, business or commercial purpose, sources and category of third parties we shared within the preceding 12 months are as follows:

2. YOUR LEGAL RIGHTS

Provided that certain conditions under the California Consumer Privacy Act of 2018 are met, you have the following legal rights:

• Right to know about and access. You can request us to provide the following information about how we have collected and used your personal information during the past 12 months:
  • The categories of personal information that we have collected.
  • The categories of sources from which we collected personal information.
  • The business or commercial purpose for collecting and/or selling personal information.
  • The categories of third parties with whom we share personal information.
  • The specific pieces of personal information we collected about you.
• Right to delete. You can ask us to delete the personal information that we have collected from you.
• Right to opt-out of sales. If we sell your personal information, you can opt-out.
• Right to non-discrimination. You have a right not to receive discriminatory treatment by us for the exercise of the privacy rights conferred by the CCPA

3. HOW TO EXERCISE YOUR RIGHTS

• If you intend to exercise such rights, please refer to section 5 below.
• We use your information (name, email address, and user account ID if you have) to verify your request. You may be asked to provide additional information so that we can verify your request.
• You can exercise your rights to know about and access unless you have exercised the rights within the preceding 12 months. We endeavor to respond to you within 45 days of receiving a verifiable request from you.
• Opt-out rights can be exercised by visiting our Cookie Policy or by going directly to our Cookie Settings page and deleting or preventing cookies from being used.

4. AUTHORIZED AGENT

When you use an authorized agent to submit a request to know or a request to delete, we may require that you:

• Provide the authorized agent with written permission to do so; and
• Verify your own identity directly with us.
• Directly confirm with us that you provided the authorized agent with permission to submit the request

We may deny a request from an agent that does not submit a proof that they have been authorized by you to act on your own behalf.

5. CONTACT US

Please contact us from Inquiry form if you have any questions or concerns about this privacy policy or the information we hold about you.

6. How our site responds to “Do Not Track” Signals

Some web browsers incorporate a “Do Not Track” (DNT) feature, that signals to websites you visit that you do not want to be tracked, when turned on. Our site responds to DNT signals. You can confirm your settings by going directly to our Cookie Settings page.